| |
|
GA11 NOTICES & ANNOUNCEMENTS
NOTICE FOR GENERAL ASSEMBLY
Notice is hereby given that the 11th General Assembly (GA11) of members of the Roundtable on Sustainable Palm Oil (RSPO) will be held at the Shangri-La Hotel, Kuala Lumpur, Malaysia on Thursday, 20 November 2014 at 1500 hours (GMT +8) for the following purposes:
AGENDA
1. Members’ roll call.
2. Opening Address by the RSPO Chairperson, Biswaranjan Sen.
3. Report presented by the RSPO Chairperson.
4. Confirmation of minutes for the last General Assembly (GA10) held on 14 November 2013.
5. To receive and adopt the Treasurer’s Report and the RSPO’s Financial Statement for the year ended 30 June 2014.
Resolution 6e: Changing reporting period of ACOP and definition of clear reporting rules. Please download resolution 6e at - http://www.rspo.org/file/resolutions/GA11-Resolution6e.pdf Resolution 6f: Declaration of mills. Please download resolution 6f at - http://www.rspo.org/file/resolutions/GA11-Resolution6f.pdf 7. Election of Board of Governors for the following categories:
• Oil Palm Growers: Smallholder
o FELDA is retiring and available for re-election. There will be no election and FELDA will serve another term as no other nominations have been received.
Rest of the World
o New Britain Palm Oil is retiring and is NOT available for re-election. One nomination was received for Agropalma Group and they will assume the seat for a term as there were no other nominations received.
• Processors & Traders:
o AAK AB (formerly AarhusKarlshamn AB) is retiring and available for re-election.
There will be no election and AAK AB will serve another term as no other nominations have been received.
• Consumer Goods Manufacturers:
o Mondelez International Inc. is retiring and available for re-election. There will be no election and Mondelez International Inc. will serve another term as no other nominations have been received.
• Retailers:
o Retailers Palm Oil Group is retiring and available for re-election. There will be no election and Retailers Palm Oil Group will serve another term as no other nominations have been received.
o The seat vacated by Carrefour in November 2013, subsequently filled by Marks and Spencer is retiring and available for re-election. There will be no election and Marks and Spencer will serve another term as no other nominations have been received.
• Banks & Investors:
o Rabobank International is retiring and available for re-election. There will be no election and Rabobank International will serve another term as no other nominations have been received.
• Environmental NGOs:
o WWF International is retiring and available for re-election. There will be no election and WWF International will serve another term as no other nominations have been received.
• Social NGOs
o Both ENDS is retiring and available for re-election. There will be no election and Both ENDS will serve another term as no other nominations have been received. 8. Any other business. .jpg) Biswaranjan Sen Chairperson - Roundtable on Sustainable Palm Oil 24 October 2014 IMPORTANT NOTICE: (I) E-VOTING GA registration will open on 24 October 2014 and can be submitted online at http://www.rt12.rspo.org/ga11/. A member may choose to E-Vote by selecting the e-voting option on the online GA registration form. Upon submission you will receive an email confirmation of your registration and instruction to access the e-voting portal. Please DO NOT forget to cast your vote. Once registered to E-vote, you cannot then choose to vote physically or by proxy. Important Dates To Note | Activity | Date | | GA Online Registration Starts | 24 October 2014 | | Registration to E-Vote Ends | 16 November 2014, 2300 hours (GMT+8) | | Casting of E-Vote Ends | 18 November 2014, 1500 hours (GMT+8) |
(II) IDENTIFICATION VERIFICATION PROCESS
In line with best practices RSPO will carry out an identification verification process of its members, member’s representatives and proxy holders attending on behalf of a member (“Attendees”) during registration and collection of ballot papers at the General Assembly (GA). Kindly take note that all Attendees must produce a national identification document or passport for verification purposes. An Attendee of the GA who fails and/or refuses to produce the relevant documentation will be ineligible to vote at the GA. (III) PROXY For all ordinary members who will not be attending the General Assembly, please appoint a proxy and duly complete the proxy form. It is downloadable at http://www.rt12.rspo.org/ga11/GA11_Proxy_form.docx All proxy forms must reach the Secretariat office in Kuala Lumpur either by fax (+603 2302 1542) or email ( [email protected]) by 1700 hour (GMT+8), 18 November 2014. Proxy holders must be physically present at the GA to exercise the vote. _______________________________________________________________________________________________________ ANNOUNCEMENT ON RSPO 11TH GENERAL ASSEMBLY (GA11) - Call for Nominations for Board of Governors (BoG) Elections
- Call for Resolutions
- Information on registering for the RSPO 11th General Assembly
Dear Members of RSPO,
The Roundtable on Sustainable Palm Oil (RSPO) will hold its 11th General Assembly (GA11) of members on:
Date: 20 November 2014 (Thursday)
Time: 3:00 PM (GMT+8)
Venue: Shangri-La Hotel, Kuala Lumpur, Malaysia
In accordance with the RSPO Statutes 2013 (Article 9), RSPO Members are now invited to submit the following: - Nominations (including self-nominations) of candidates for the RSPO Board of Governors.
- Proposals / resolutions for the consideration and endorsement by the General Assembly.
1. NOMINATIONS (INCLUDING SELF-NOMINATIONS) OF CANDIDATES FOR THE RSPO BOARD OF GOVERNORS
The following positions in the Board of Governors are due for election:
1.1 Ordinary Membership – Category: Growers
Malaysia - Smallholder - FELDA is retiring and available for re-election.
Rest of the World - New Britain Palm Oil is retiring and is NOT available for re-election.
1.2 Ordinary Membership – Category: Processors & Traders - AAK AB (formerly AarhusKarlshamn AB) is retiring and available for re-election.
1.3 Ordinary Membership – Category: Consumer Goods Manufacturers - Mondelez International Inc. is retiring and available for re-election.
1.4 Ordinary Membership – Category: Retailers - Retailers Palm Oil Group is retiring and available for re-election.
- The seat vacated by Carrefour in November 2013, subsequently filled by Marks and Spencer is retiring and available for re-election.
1.5 Ordinary Membership – Category: Banks and Investors - Rabobank International is retiring and available for re-election.
1.6 Ordinary Membership – Category: Environmental NGOs - WWF International is retiring and available for re-election.
1.7 Ordinary Membership – Category: Social NGOs - Both ENDS is retiring and available for re-election.
RSPO Ordinary Members are hereby invited to nominate themselves or any other candidate for the upcoming election of the RSPO Board of Governors (BoG) for the seats stated above. Only RSPO Ordinary Members are eligible as candidates for the BoG position to represent their respective membership category.
The BoG is responsible for the general management of the RPSO in collaboration with the RSPO Secretary General. The BoG will work together with the Secretariat staff to discuss the activities of the association and to guard quality and financial viability. Elected BoG members must prepare to dedicate required time and resources to the RSPO.
Nominations submitted must contain the following: - Name of organization, membership category, membership number, name of nominee, designation in the organization and contact details.
- Profile or bio data of nominee (maximum one A4 page).
Please send your nominations to the RSPO Secretariat either by email ([email protected]) or fax (+603 2302 1542).
All nominations must reach the RSPO Secretariat no later than 1700 hour (GMT+8), 10 October 2014 (Friday). Please note that a strict policy will be enforced, thus, late nominations WILL NOT be entertained.
2. PROPOSALS / RESOLUTIONS FOR THE CONSIDERATION AND ENDORSEMENT BY THE GENERAL ASSEMBLY
In accordance with the RPSO Statutes 2013, this call also extends to proposals / resolutions for consideration by the General Assembly (GA). In order for the GA to meaningfully deliberate and decide on proposals / resolutions, these submissions must meet with the requirements stipulated to facilitate proper consideration of proposals within a fixed timeframe.
Proposals must contain the following: i. Title of proposal and sponsor / proponent (i.e. RSPO Member)
ii. Summary / background of proposal (maximum one A4 page)
iii. Information and / or contact to obtain full details of proposal Guidance – the contents of the proposed resolution should not be in conflict with the RSPO Statutes 2013, Anti-Trust Principles or require changes to the Principles and Criteria (P&C). Resolutions should be worded in a manner that allows for a clear ‘For’ or ‘Against’ vote and should not contain multiple options.
Please send your proposal/(s) to the RSPO Secretariat either by post, fax (+603 2302 1542) or email ([email protected]). All submission of the proposals must reach the RSPO Secretariat no later than 1700 hour (GMT+8), 10 October 2014 (Friday). Please note that a strict policy will be enforced, thus, late submissions WILL NOT be entertained.
3. INFORMATION ON REGISTRATION OF ATTENDANCE OR ELECTRONIC VOTING (E-VOTING) FOR THE 11TH RSPO GENERAL ASSEMBLY (GA11)
We encourage all Ordinary Members to register your attendance for GA11.
Registration will open on 24 October 2014 and can be submitted online at http://www.rt12.rspo.org/c/ga11-inquiry35/. We would also like to take this opportunity to remind you to kindly settle any outstanding membership fees before GA11.
A formal Notice of General Assembly (GA) along with the proxy form (for those who are unable to attend GA11) will be sent to members of RSPO at least 21 days before the GA. In addition, we are pleased to inform you that Electronic Voting (E-Voting) which was ratified at the last General Assembly will be available for GA11. This is an initiative of the RSPO to enable more members from across the world participation in the annual General Assembly.
Please note that the draft minutes of GA10 have been posted on the RSPO website at: For further information, kindly contact the RSPO Secretariat at +603 2302 1500 or email us at [email protected].
Thank you.
Darrel Webber
Secretary General
Roundtable on Sustainable Palm Oil
26 September 2014
|
|
Printer Friendly